Procedures for completing social insurance number of participants in Vietnam

Procedures for completing social insurance number of participants for participant managing entities in Vietnam 

Pursuant to Clause 1, Article 6 of the Regulation on managing database on households and social insurance number of social insurance and health insurance participants, issued together with Decision 515/QD-BHXH in 2020. The process of completing the social insurance number for the participant for the participant management unit is as follows:

1. Participant managing entities

1.1. Search and instruct participants to search for their social insurance number issued by social insurance agencies.

1.2. In case social insurance number of participants cannot be found (including foreigners participating in social insurance and health insurance in Vietnam): Instruct participants to declare using Form TK1-TS; Cooperate with social insurance agencies to submit photos of documents according to Clause 2 Article 7 of this Regulation to update and complete database on participants.

Procedures for completing social insurance number of participants for social insurance of provinces/districts in Vietnam 

Pursuant to Clause 2 of Article 6 of the Regulation on managing database on households and social insurance number of social insurance and health insurance participants, issued together with Decision 515/QD-BHXH in 2020, procedures for completing social insurance number of participants for social insurance of provinces/districts is as follows:

2. Social insurance of provinces/districts

2.1. Book – card officials

a) Receive documents from receipt department (including electronic documents): Look up and search for social insurance number of participants according to information specified on form TK1-TS for household database following principles specified in Clause 1 Article 7 of these Regulations:

- In case accurately identify information of participants issued with social insurance number in household database: Inform and unify social insurance number with participants and participant managing entities.

- In case detecting individuals with inadequate or inaccurate information: Revise information of individuals issued with social insurance number in household database and/or transfer the participants to the correct households (in case of incorrect households); Request control teams to approve revised information of participants (attach document specified in Clause 2 Article 7 of this Regulation).

- In case foreigners participating in social insurance and health insurance in Vietnam are not declared in household database: Fully and accurately update information on Form TK1-TS in household software; Request control teams to approve social insurance number of foreigners (attach documents specified in Clause 2 Article 7 of this Regulation).

b) Transfer documents granted with social insurance number (specify social insurance number of participants in schedules) to collecting officials for adoption of additional operations as per the law.

2.2. Control teams

a) Receive approval request from book - card officials: Control compliance with implementation procedures, attachments and information of participants and household members updated in household software:

- In case information on participants and household members are adequate and accurate according to attachments: Approve.

- In case of inadequate implementation of looking up information of participations, inconsistent update and revision of information of participants and household members with attachments: Request compliance with Point 2.1 Clause 2 of this Article.

b) Approval shall be performed within 3 working hours.

Best Regards!