Regulations on mobile death registration in Vietnam

1. Cases of mobile death registration in Vietnam

Pursuant to the provisions of Article 24 of Circular 04/2020/TT-BTP on mobile death declaration cases as follows:

- In case a deceased person does not have any relatives or their relatives do not live in the same commune, or are old or weak, or have physical disabilities and cannot register their death, the commune-level People’s Committee shall register their death in a mobile manner.

- Besides the cases provided for in Clause 1 of this Article, depending on the actual situation of each commune, commune-level People’s Committee shall decide to register births, deaths and marriages in a mobile manner.

- Commune-level People’s Committees shall allocate time, funding and work force for mobile civil registration according to regulations in Clauses 1 and 2 herein in a suitable way, ensuring all births, deaths and marriages are registered.

Thus, in case a deceased person does not have any relatives or their relatives do not live in the same commune, or are old or weak, or have physical disabilities and cannot register their death, the commune-level People’s Committee shall register their death in a mobile manner.

2. Mobile death registration procedures in Vietnam

Article 25 of Circular 04/2020/TT-BTP stipulates mobile birth registration and death registration procedures, as follows:

- The commune-level official in charge of justice - civil status affairs assigned the task of mobile birth registration and death registration shall prepare all necessary application forms and specimen civil status documents and ensure conditions for mobile registration at people’s houses or a mobile registration point, ensuring people’s convenience.

At the mobile civil registration point, the official in charge of justice - civil status affairs shall instruct applicants to fill out application forms; check documents acting as the bases for birth registration and death registration per the Law on Civil Status, Decree No. 123/2015/ND-CP and this Circular; and draw up application receipt confirmations. The result of a mobile birth/death registration application shall be announced no later than 05 working days from the date of receipt.

-  Within 02 working days from the date of receipt of an application according to Clause 1 herein, the official in charge of justice - civil status affairs shall submit the civil status documents to the Chairperson of the commune-level People’s Committee for signature and record registration contents in the appropriate civil register.

- Within 05 working days per regulations in Clause 1 herein, the official in charge of justice - civil status affairs shall bring the civil status documents and civil register to announce the result to the applicant at the mobile registration point; instruct people to put their signatures and full names to the civil register as regulated; and write "Mobile registration" in the Remark section of the civil register.

- If the applicant is illiterate, the official in charge of justice - civil status affairs shall fill out the application form directly and then read it aloud to the applicant and instruct the applicant to append their fingerprints to the application form. When announcing the civil registration result, the official in charge of justice - civil status affairs shall read the civil status documents to the applicant and instruct them to append their fingerprints to the civil register.

Thus, in case of mobile death declaration, mobile registration shall be carried out at home or at the location where mobile registration is held, ensuring convenience for people. In addition, people who are illiterate will be assisted by judicial and civil status officials in the death registration procedure.

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