In 2024, what must be included in the application for initial vehicle registration in Vietnam? Detailed instruction

Hello, Lawnet would like to answer as follows:

1. What must be included in the application for initial vehicle registration in Vietnam?

According to the provisions of Articles 8, 9, 10 and 11 of Circular 24/2023/TT-BCA on motorcycle purchase (registration) documents include:

(1) Vehicle registration form:  Download 

(2) Legal documentation of vehicle owner

- If the vehicle owner is Vietnamese, the level 2 e-identification account shall be used to carry out procedures for vehicle registration on the public service portal or the owner shall present his/her citizen identity card or passport.

If the vehicle owner is a member of armed forces' personnel, one of these documents shall be submitted: people’s police or military identity card or document certified by the head of working agency/unit of regiment or higher, division of police office of district or higher (in the absence of identity card of the armed forces' personnel).

- The vehicle owner is a foreigner

+ As for a foreigner who is working for a diplomatic mission/consulate/representative office of an international organization, he/she shall show referral letter to Directorate of State Protocol or Department of Foreign Affairs and Diplomatic Identity Card, Official Identity Card, Consul Identity Card, Honorary Consul Identity Card, Ordinary Identity Card (valid);

+ The vehicle owner who is a foreigner living and working in Vietnam (except for foreigners specified at Point a of Clause 2 of Article 9 of Circular 24/2023/TT-BCA) shall present his/her permanent residence card or temporary residence card that is still valid for residence in Vietnam (for at least 06 months).

- The vehicle owner is an organization

+ If the vehicle owner is an organization (except for entities specified in point b, Clause 3 of Article 9 of Circular 24/2023/TT-BCA), the level 2 e-identification account shall be used to carry out procedures for vehicle registration on the public service portal; if the organization has not been issued with the level 2 e-identification account, it shall show notification of taxpayer identification number or the establishment decision.

Regarding a vehicle owned by a military enterprise, a referral letter of Department of Vehicles, General Department of Engineering affiliated to the Ministry of National Defense shall be shown;

Regarding an automobile used for transport business, a copy of the license of automobile-based transport business issued by the Department of Transport enclosed with its original for comparison shall be shown; in case of a vehicle owned by another organization or individual, a vehicle rental contract or a business cooperation contract or a service contract shall be shown;

+ If the vehicle owner is a diplomatic mission, consulate and representative office of international organization in Vietnam, the level 2 e-identification account shall be used to carry out procedures for vehicle registration on the public service portal; if the diplomatic mission, the consulate or the representative office has not been issued with the level 2 e-identification account, it shall show notification of taxpayer identification number and submit referral letter to Directorate of State Protocol or Department of Foreign Affairs.

+ A person nominated to carry out procedures by an organization or agency shall submit documentation of the vehicle owner according to regulations and present identification documents in accordance with Clause 1 and Clause 2 of Article 9 of Circular 24/2023/TT-BCA.

- The authorized person to carry out the vehicle registration, apart from the documentation of the vehicle owner as prescribed in Clauses 1, 2 and 3 of Article 9 of Circular 24/2023/TT-BCA, he/she shall show identification documents and submit a power of attorney which is notarized or certified according to regulations.

(3) Vehicle documentation

- Vehicle origin documentation

+ Regarding imported vehicles

Electronic documents on imported vehicles transferred to the vehicle registration and management system from the public service portal or the database of the customs authority;

In case of a vehicle whose e-customs database is unavailable or a vehicle imported before December 01, 2020, its origin documentation is origin declaration of the imported automobile or motorbike as prescribed (with regard to imported vehicles under a commercial contract), temporary import license (with regard to temporarily imported and re-exported vehicles owned by those who are eligible for the diplomatic privileges and immunities in accordance with legal regulations or International Treaties of which Vietnam is a signatory);

+ Regarding vehicles that are domestically manufactured and assembled

Electronic certificate of ex-factory quality inspection transferred to the vehicle registration and management system from the public service portal or the database of the Registry Office;

If the electronic certificate of ex-factory quality inspection is unavailable, the origin documentation of a vehicle that is domestically manufactured and assembled is the certificate of ex-factory quality inspection for road motor vehicles from the manufacturer according to regulations (paper form);

+ Regarding confiscated vehicles according to legal regulations.

Decision on confiscation or decision on establishment of universal ownership in respect of the confiscated vehicle according to regulations of the law or citation of a judgment concerning confiscation of vehicle (hereinafter referred to as “revocation decision”) (original copy) that is issued to each vehicle. The decision or the citation shall clearly state all characteristics of the vehicle including make, model number, model, engine number, chassis number and cylinder capacity. The vehicle is a complete unit and has engine and chassis with the same technical specifications.

The invoice of selling public property or state-owned property or confiscated property shall be submitted according to regulations of the law.

- Documentation of vehicle title transfer

+ Electronic invoice transferred to the vehicle registration and management system from the public service portal or the database of the tax authority; If the electronic invoice is unavailable, it is required to have the paper invoice or the paper invoice converted from the electronic invoice according to regulations of the law;

+ Decision of a competent authority or a document on the sale, donation or inheritance of the vehicle, financial document of the vehicle in accordance with the law. The document on sale, donation or inheritance of an individual's vehicle shall be notarized or authenticated or certified by the agency, organization or unit where the individual is working (as for the armed forces' personnel and foreigners who are working in diplomatic missions, consulates, representative offices of international organizations, and register their vehicles according to addresses of such missions and offices);

+ As for liquidated vehicles of the police authority: A decision on liquidation of vehicle made by the competent authority and invoice of selling public property or selling state-owned property;

+ As for liquidated vehicles of military agency: An official dispatch certifying that the vehicle has been moved out of the military equipment of the Department of Vehicles, General Department of Engineering affiliated to the Ministry of National Defense and an invoice according to regulations.

- Proof of payment of vehicle registration fee:

Electronic proof of payment of vehicle registration fee transferred to the vehicle registration and management system from the public service portal or the database of the tax authority;

In case the electronic proof of payment of vehicle registration fee is unavailable, it is required to submit a written proof of payment to the state budget or another documentation on payment of vehicle registration fee as per the law; as for a vehicle exempt from paying the registration fee, it is required to submit a written notification of payment of vehicle registration fee containing information about exemption from paying vehicle registration fee from the tax authority.

2. Procedures for initial motorbike registration in 2024 in Vietnam

According to the provisions of Article 12 of Circular 24/2023/TT-BCA, procedures for initial motorbike registration in 2024 as follows:

Step 1:

- The vehicle owner shall log into the public service portal and be responsible for declaring full contents specified in the vehicle registration form, digitally signing or signing, stating full name and bearing seal (in case of an agency or organization).

- After successful declaration, the vehicle owner will receive number of e-application for vehicle registration and an appointment to process the application notified by the public service portal via phone message or email to complete procedures for vehicle registration; the number of e-application for vehicle registration shall be provided for the vehicle registration agency so as to carry out vehicle registration procedures as prescribed;

If it is not possible to do so on the public service portal, the vehicle owner shall complete the vehicle registration form in person at the vehicle registration authority.

Then, they shall bring their vehicles to vehicle registration authorities and submit documents

Step 2:

- After vehicle registration officers inspect vehicle registration applications and conduct physical inspection of vehicles, if these applications and vehicles are satisfactory, license plates shall be issued as follows:

+ New license plates shall be issued to owners who have not yet been issued with identification license plates or owners who have been issued with identification license places that are being used for registration of other vehicles.

+ Identification license plates shall be re-issued if such license plates have been revoked.

In case vehicles and their applications does not meet regulations, it is required to supplement and complete these applications according to guidelines from vehicle registration officers in application guideline notes.

Step 3:

The applicant may receive the appointment note to return vehicle registration result, pay vehicle registration fee and receive license plate (in case the license plate is issued according to regulations in point a, Clause 2 of Article 12 of Circular 24/2023/TT-BCA);

If the vehicle owner wishes to receive vehicle registration result by post, it/he/she shall register with the public post office;

Best regards!

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