What is the latest Schedule of education document retention document in Vietnam?

What is the latest Schedule of education document retention document in Vietnam?

According to the Appendix of the Schedule of education document retention document, issued together with Circular 27/2016/TT-BGDDT, the following table applies:

Download the complete Schedule of education document retention document 2024.

Vietnam: Which group does the education documents of lower secondary schools belong to?

According to Article 6 of the Education Law 2019, the national education system is defined as follows:

National Education System

1. The national education system is an open, interconnected system comprising formal education and continuing education.

2. Education levels and training qualifications within the national education system include:

a) Early childhood education includes nursery education and kindergarten education;

b) General education includes primary education, secondary education, and high school education;

c) Vocational education which includes primary level, intermediate level, college level, and other vocational training programs;

d) Higher education which includes undergraduate, master's, and doctoral levels.

3. The Prime Minister of the Government of Vietnam approves the Framework of the National Education System and the Vietnamese National Qualifications Framework; specifies training duration, standards for each training level, and minimum learning volume for vocational and higher education levels.

4. The Minister of Education and Training, the Minister of Labor - Invalids and Social Affairs, within their duties and powers, stipulate admission thresholds for college and university levels in teacher training and health-related fields.

Additionally, Article 3 of Circular 27/2016/TT-BGDDT defines groups and retention durations for education documents in the education sector as follows:

Groups and Retention durations for education documents in the Education Sector

1. The groups of education documents in the education sector include:

Group I. General documents on education and training

Group II. Documents on early childhood education

Group III. Documents on general education

Group IV. Documents on continuing education

Group V. Documents on training for pedagogical intermediate level, pedagogical college level; training for undergraduate, master's, doctoral levels; scientific research

Group VI. Documents on national defense and security education

Group VII. Documents on ethnic education

Group VIII. Documents on educational quality assurance

Group IX. Documents on diplomas and certificates

Group X. Documents on tuition fees, scholarships, and student support policies

Group XI. Documents on student affairs

Group XII. Documents on international training programs

Group XIII. Documents on faculty and educational management staff

Group XIV. Documents on school facilities, equipment, and children's toys

Group XV. Documents on information technology in education management, teaching, and learning.

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Therefore, as per the above regulations, the education documents of secondary schools (general education documents) belong to Group III.

Latest Schedule of education document retention document in Vietnam? (Image from Internet)

What is the retention duration for education documents of lower secondary schools in Vietnam?

According to Clause 2, Article 3 of Circular 27/2016/TT-BGDDT, the national education system is defined as follows:

Groups and Retention durations for education documents in the Education Sector

...

2. The retention duration for education documents in the education sector is the necessary time to keep records and documents, calculated from the year the work ends. The retention durations include two levels:

a) Permanent retention: Records and documents in this category are kept until they deteriorate and cannot be restored;

b) Fixed-term retention: Records and documents in this category are kept for a specific number of years or a defined duration.

3. The retention durations for groups of education documents in the education sector are specifically stipulated in the Retention Schedule attached to this Circular.

Therefore, according to the above regulations, the retention duration for education documents of secondary schools is the necessary time to keep the documents, calculated from the year the work ends.

Additionally, the retention durations include two levels:

Level 1: Permanent retention: Records and documents in this category are kept until they deteriorate and cannot be restored;

Level 2: Fixed-term retention: Records and documents in this category are kept for a specific number of years or a defined duration.

How to use the Schedule of education document retention document in Vietnam?

According to Article 4 of Circular 27/2016/TT-BGDDT, the use of the Schedule of education document retention document is as follows:

- Documents stipulated in the Retention Schedule include original, main copies, or legally certified copies in cases where the originals or main copies are no longer available.

- The retention duration for each specific record or document in an organization must not be less than the duration specified in the Retention Schedule.

- When selecting documents for submission to the historical archives, organizations should consider the completeness of the document collection, paying attention to historical durations and events to potentially extend the retention duration of documents beyond the specified level.

- Records and documents that have surpassed their retention duration are to be reviewed and evaluated by the Document Evaluation Council of the organization for disposal according to legal provisions or for an extended retention duration.

- For records and documents not specified in the Retention Schedule, organizations may apply the retention duration of the corresponding document group in the Schedule to determine the duration.