What are education documents in Vietnam?

What are education documents in Vietnam?

Based on Article 2 of Circular 27/2016/TT-BGDDT, the regulations on the education documents are as follows:

education documents

1. education documents are information carriers formed during the process of resolving tasks to serve the professional activities related to education and training of the organization, unit.

education documents include paper documents; films, photos; videotapes, video discs, audiotapes, audio discs; electronic documents, and other information carriers.

2. Professional dossiers of the Education sector are a collection of education documents that are related to each other about a specific issue, event, object, or have common characteristics.

Thus, education documents are understood as information carriers formed during the process of resolving tasks to serve the professional activities related to education and training of the organizations and units in the education sector.

What are education documents in Vietnam? (Image from the Internet)

Vietnam: How many groups of education documents are there?

Based on Clause 1, Article 3 of Circular 27/2016/TT-BGDDT, the regulations on groups and retention periods of education documents include:

Group 1. General materials on education and training

Group 2. Materials on early childhood education

Group 3. Materials on general education

Group 4. Materials on continuing education

Group 5. Materials on training at pedagogical intermediate schools, pedagogical colleges; training at universities, master, doctoral levels; scientific research

Group 6. Materials on national defense and security education

Group 7. Materials on ethnic education

Group 8. Materials on educational quality accreditation

Group 9. Materials on diplomas and certificates

Group 10. Materials on tuition fees, scholarships, support policies for learners

Group 11. Materials on student affairs

Group 12. Materials on international cooperation in education and training

Group 13. Materials on teachers' work and management staff of educational institutions

Group 14. Materials on educational facilities, school equipment, children's toys

Group 15. Materials on information technology in educational management, teaching, and learning

Additionally, the retention period of dossiers and education documents is the necessary time for keeping dossiers and materials, calculated from the year the task ends. The retention period of dossiers and materials includes two levels:

- Permanent retention: Dossiers and materials in this category are kept until they self-destruct and cannot be restored;- Temporary retention: Dossiers and materials in this category are kept for a specific number of years or a defined period.

How are education documents handled after the retention period expires in Vietnam?

Based on Article 4 of Circular 27/2016/TT-BGDDT, the regulations on using the Retention Schedule for education documents are as follows:

Using the Retention Schedule for education documents

1. Documents specified in the Retention Schedule include the original, main, or legal copy in case the original or main version is not available.

2. The retention period determination for each specific dossier or material cannot be lower than the level stipulated in the Retention Schedule.

3. When selecting documents for submission to Historical Archives, organizations and units must consider the completeness of the document groups, paying attention to historical periods and moments to potentially raise the retention period higher than the stipulated level.

4. For dossiers and materials that have expired the retention period, the Document Evaluation Council of the organization or unit will review, assess, and dispose of them according to legal regulations or extend the retention period.

5. For dossiers and materials not specified in the Retention Schedule, the organization or unit can apply the retention period of the corresponding group of documents in the Schedule for determination.

Thus, for dossiers and education documents that have expired the retention period, the Document Evaluation Council of the organization or unit will review and assess them for disposal according to legal regulations or extend the retention period.