Vietnam: What are the instructions for correcting erroneous education records of upper secondary school students?

What are the instructions for correcting erroneous education records of upper secondary school students in Vietnam?

Under the Guidelines for the Use of Education Records of Upper Secondary School Students issued together with Circular 22/2021/TT-BGDDT on education records of upper secondary school students, the following regulations apply:

2. Subject Teacher

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- When making corrections (if any), use a red ink pen to strike through the old content, write the new content above and to the right of the old content’s location, and sign to confirm the correction next to the changed content.

Article 20 of Circular 22/2021/TT-BGDDT provides:

Responsibilities of homeroom teachers

1. Assist principals in managing assessment of students according to this Circular.

2. Verify revision of scores and/or assessment categories of subject teachers; consolidate training and learning results of students in each semester and the entire school year in student monitor and assessment records (by classes) and education records.

3. Assess training results of each semester and the entire school year of students; produce lists of students eligible for grade advancement, re-assessment of specific subjects, training during summer break, class retention, and commendation.

4. Record or fill assessment results of each student in student monitor and assessment records (by classes) and education records:

a) Feedback on training and learning results of students; assessment category of training and learning results of students.

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Additionally, Article 18 of Circular 22/2021/TT-BGDDT provides:

Responsibilities of principals

1. Manage and instruct teachers, staff, and students on how to implement and inform students’ parents about this Circular.

2. Organize student assessment as per this Circular in education institutions; direct, examine, and supervise regular assessment and periodic assessment implemented by teachers; on a monthly basis, record feedback and countersign in student monitor and assessment records (by classes).

3. Examine and assess recording of results into student monitor and assessment records (by classes), student monitor and assessment records (of teachers), and Education records of subject teachers, homeroom teachers; allow subject teachers to revise score and/or assessment after obtaining verification of homeroom teachers.

4. Organize re-examination and re-assessment of subjects according to Article 14 hereof; approve and publicize list of students eligible for class advancement once re-examination and re-assessment results of subjects during summer break are available.

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Thus, when there are errors in an education record of an upper secondary school student, subject teachers must correct the education record by using a red ink pen to strike through the old content, write the new content above and to the right of the old content’s location, and sign to confirm the correction next to the changed content.

The homeroom teacher will confirm the correction of scores and assessments made by the subject teacher on the education records of upper secondary school students.

The Principal of the upper secondary school will approve the correction of scores and assessments made by the subject teacher after the confirmation by the homeroom teacher.

What are the instructions for correcting erroneous education records of upper secondary school students in Vietnam? (Image from the Internet)

What are the tasks of homeroom teachers at the upper secondary education level in Vietnam regarding the education records of students?

Under the Guidelines for the Use of Education Records of Upper Secondary School Students issued together with Circular 22/2021/TT-BGDDT, the homeroom teachers at the upper secondary education level in Vietnam perform the following tasks regarding education records of students:

- Receive and hand over education records of students to the school office.

- Encourage the recording of average subject scores or assessment of students’ learning results by the subject teachers.

- Fully record the contents on page 1, the top of the following pages, and comments on the students' training and learning results each academic year.

- Record the aggregated assessment results; the re-assessed subject results or additional summer training if any; evaluate task completion levels for students requiring additional summer training, if any.

- Clearly state whether the students are promoted or not; have completed or not completed the high school program; certificates (if any), competition results (if any), awards (if any).

- Note the students' progress, notable strengths, main limitations, and outstanding behaviors during their training and learning; issues needing additional support during their training and learning.

What are the responsibilities of the Divisions of Education and Training for education records of upper secondary school students in Vietnam?

Article 17 of Circular 22/2021/TT-BGDDT provides:

 

Responsibilities of Divisions of Education and Training

1. Direct implementation of assessment of students in secondary education level within local administrative divisions.

2. Direct and instruct education institutions to employ student monitor and assessment records (by classes), student monitor and assessment records (of teachers), and Education records. In case of employing electronic documents, Divisions of Education and Training and provide guidelines and implement as per guidelines of Divisions of Education and Training.

3. Assume responsibilities for examining and dealing with difficulties during implementation of this Circular in local administrative divisions.

4. Submit reports on organization of student assessment to Divisions of Education and Training as per the law.

Thus, the Division of Education and Training is responsible for directing and guiding education institutions to employ student monitor and assessment records (by classes), student monitor and assessment records (of teachers), and Education records.