Template for Recording Professional Activities at Lower Secondary Level for the Academic Year 2024-2025 in Vietnam

Template for Recording Professional Activities at Lower Secondary Level for the Academic Year 2024-2025 in Vietnam

The template for recording professional activities is part of the document management system within the educational activities of the school.

Based on Article 21 of the Charter for lower secondary schools, upper secondary schools, and schools with multiple levels, issued together with Circular 32/2020/TT-BGDDT:

System of Documents for Educational Activity Management

The system of documents for educational activity management in the school includes:

1. For the school:

a) Registration book.

b) Student records.

c) Classroom observation and assessment book.

d) Education records for students with disabilities (if any).

dd) School's educational plan (per academic year).

e) Lecture logbook.

g) Diploma and certificate issuance management book.

h) Management book and archive records for incoming and outgoing documents.

i) Management records for educational equipment and library.

k) Asset and financial management records.

l) Inspection and evaluation records for staff, teachers, and employees.

m) Students' health monitoring records.

n) Student reward and discipline records.

o) Education universalization records (for secondary level).

2. For professional teams:

a) Professional team's educational plan (per academic year).

b) Professional activity content recording book.

3. For teachers:

a) Teacher’s educational plan (per academic year).

b) Lesson plan (teaching notes).

c) Student monitoring and assessment book.

d) Homeroom teacher's notes (for teachers undertaking homeroom duties).

4. The documents mentioned in clause 1, clause 2, and clause 3 of this Article in electronic form can be used instead of paper documents following appropriate local conditions, the school, teachers' capability, and ensuring the legality of electronic documents. The management of electronic documents is regulated by the Department of Education and Training based on the connection, data standards set by the Ministry of Education and Training.

5. The preservation of documents for managing educational activities of the school is carried out following the legal regulations.

Thus, the professional activity content recording book is one of the documents of the professional team.

Download the template for recording professional activities of lower secondary schools 2024-2025.

*Note: The above template is for reference only./.

What is professional and operational documentation of the education sector in Vietnam?

Based on the provisions of Article 2 Circular 27/2016/TT-BGDDT, professional and operational documentation of the education sector in Vietnam are material carriers formed during the work process to serve specialized professional activities in education and training of the agency, unit.

Meanwhile, professional and operational documentation of the Education sector includes paper documents; films, photos; video tapes, video discs, sound tapes, sound discs; electronic documents and other information carriers.

- Professional and operational records of the Education sector are a set of professional and operational documents of the Education sector related to a particular issue, event, subject, or with common characteristics.

Template for Recording Professional Activities at Lower Secondary Level for the Academic Year 2024-2025 in Vietnam​ (Image from the Internet)

What is the preservation duration for professional and operational documentation of the Education Sector in Vietnam?

According to the provisions of Article 3 Circular 27/2016/TT-BGDDT:

Groups and Preservation Duration for Professional and Operational Documentation of the Education Sector

1. Groups of professional and operational documents of the Education sector include:

Group I. General documents on education and training

Group II. Documents on early childhood education

Group III. Documents on general education

Group IV. Documents on continuing education

Group V. Documents on training for teacher colleges, pedagogical colleges; undergraduate, master's, and doctoral education; scientific research

Group VI. Documents on national defense and security education

Group VII. Documents on ethnic minority education

Group VIII. Documents on education quality accreditation

Group IX. Documents on diplomas and certificates

Group X. Documents on tuition fees, scholarships, and support policies for learners

Group XI. Documents on student affairs

Group XII. Documents on international training

Group XIII. Documents on teacher training, educational management staff

Group XIV. Documents on school facilities, equipment, and children's toys

Group XV. Documents on information technology in educational management, teaching, and learning.

2. The preservation duration of professional and operational records and documents of the Education sector is the necessary time to retain the records, documents counting from the year the work ends. The preservation duration of records and documents includes two levels:

a) Permanent preservation: Records and documents at this level are kept until the documents naturally deteriorate and cannot be restored;

b) Temporary preservation: Records and documents at this level are kept for a specified number of years or a determined period.

3. The specific preservation durations for the groups of professional and operational records and documents of the Education sector are stipulated in the Preservation Duration Table appended to this Circular.

Therefore, according to the above provisions, the preservation duration for professional and operational documentation of the Education sector is the necessary time to retain the records, documents counting from the year the work ends.

The preservation duration of records and documents includes two levels: [1] Permanent preservation; [2] Temporary preservation.

Details of the preservation duration for groups of professional and operational records and documents of the Education sector are specifically stipulated in the Preservation Duration Table appended to Circular 27/2016/TT-BGDDT.