What are the 02 steps for mobilizing sponsorships by public educational institutions in Vietnam?

What are the 02 steps for mobilizing sponsorships by public educational institutions in Vietnam?

Pursuant to the procedure outlined in Circular 16/2018/TT-BGDDT, the sponsorship mobilization process is divided into two main steps:

- Step 1: Sponsorship mobilization (Article 5 of Circular 16/2018/TT-BGDDT)

Based on plans of activities in an academic year and estimates of the budget allocated by State regulatory authorities, on a regular or irregular basis, educational institutions shall draw up plans for mobilization of sponsorships.

The mobilization plan must clearly define the contents, purposes, beneficiaries, cost estimates and plans to carry out activities that need to be sponsored.

Once the plan is prepared, the educational institution submits it to the Division of Education and Training or the Department of Education and Training.

Lower secondary schools shall submit the plan to the Division of Education and Training for appraisal and approval.

The appraisal period is within 15 days from the date the plan is received from the educational institution.

- Step 2: Receipt of sponsorships (Article 6 of Circular 16/2018/TT-BGDDT)

After the Division of Education and Training or the Department of Education and Training approves the plan, to receive sponsorships, the educational institution must establish a Sponsorship Receiving Panel.

The principal of the educational institution serves as the principal of the Sponsorship Receiving Panel (for lower secondary schools, the Principal is the principal).

For cash sponsorships, the educational institution must open a separate account at the Treasury or a commercial bank to receive cash sponsorships transferred by account.

Concurrently, the educational institution must open a detailed accounting book to separately track the sponsored funds.

For in-kind sponsorships, the sponsor and the educational institution must have a transfer and reception record.

What are the 02 steps for mobilizing sponsorships by public educational institutions in Vietnam? (Image from the Internet)

What are the regulations on the use and management of sponsorships by public educational institutions in Vietnam?

According to Article 7 of Circular 16/2018/TT-BGDDT, the use and management of sponsorships by public educational institutions in Vietnam are as follows:

- The educational institution shall draw up the plan for use of a sponsorship, clearing stating the purposes and beneficiaries of that sponsorship; the method and progress of implementation of the plan; operational quality, quality of products or facilities together with the detailed estimate of costs in conformity with regulations on current norms and standards.   

The plan for use of a sponsorship must be made known to the public before commencement within the minimum duration of 15 working days to collect opinions contributed by school administrators, teachers, staff members, students and student's parents, guardians (if any) and sponsors.

- The plan for use of a sponsorship must be implemented in compliance with the predetermined objectives, must be according to schedule, ensure product quality, conformity with prescribed standards or norms, and must comply with existing regulations on capital construction investment and procurement processes and procedures.  Educational institutions must prepare a financial finalization report for completed items and make it known to students and society for supervisory and assessment purposes.

- Products and construction works formed by using sponsorships must serve right functions and shall receive funds for their regular care and maintenance in order to promote their efficiency, avoid any loss or waste.

- Value of a sponsorship must be monitored and entered into accounting records of the educational institution in accordance with regulations in force.

What are the responsibilities of the principal of a public educational institution in Vietnam regarding sponsorships?

The principal of a public educational institution is responsible for implementing the regulations on sponsorship as provided in Article 12 of Circular 16/2018/TT-BGDDT as follows:

The principals of educational institutions shall assume responsibilities before law for the mobilization, receipt, management and use of sponsorships for educational institutions, specifically including:

- Organize the implementation of the provisions of this Circular; carry out review and evaluation in order to improve and raise the efficiency of mobilization, receipt, management and use of sponsorships.

- Approve financial statements of sponsorships as provided for in clause 3, Article 8 of Circular 16/2018/TT-BGDDT; sending results to superior supervisory agencies and sponsors.

- Establish the Sponsorship Receiving Panel as provided in clause 1 Article 6, Circular 16/2018/TT-BGDDT.

- Collaborate with sponsors in effectively sponsoring educational institutions. Take initiative in proposing to sponsors the priority order of sponsored tasks to improve school facilities, support teaching and learning activities and education activities in line with the development plan of each educational institution. 

- Cooperate with sponsors in implementing technical measures, processes and procedures in the course of implementation of projects so as to ensure the quality and aesthetic of products and construction works, and assure that they are suitable for the educational environment.

- Organize the pre-acceptance testing of products manufactured and construction works implemented by sponsors themselves under the provisions of laws and have the responsibility to manage, maintain and care for them so as to ensure that these products or construction works are used efficiently and for the right purposes.

- Report to superior supervisory agencies on the mobilization, receipt, management and use of sponsorships.

- Report and explain to bodies having competence in supervision, inspection and audit of management and use of sponsorships at educational institutions upon request.

- Explain and answer queries (if any) of teachers, school administrators, staff members, students, student's parents and sponsors about receipt, management and use of sponsorships.