Regulations on Policies for Professional Conferences and Review Conferences, Final Conferences, Delegate Congress: How to Organize and Implement?
Who are the subjects regulated by conference expenditure policies?
According to Article 1 of Circular 40/2017/TT-BTC, it is stipulated as follows:
Scope of Regulation and Subjects of Application
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2. Subjects of application:
b) Regarding conference expenditure policies:
- Professional conferences, mid-term and final review conferences on specific topics; annual review conferences; training conferences to implement work tasks organized by state administrative agencies as stipulated in Decision No. 114/2006/QD-TTg dated May 25, 2006, by the Prime Minister of the Government of Vietnam promulgating regulations on meeting policies in the activities of state administrative agencies (hereinafter referred to as Decision No. 114/2006/QD-TTg dated May 25, 2006); sessions of the People's Councils, meetings of the Standing Committees of the People's Councils, and meetings of the Committees of the People's Councils.
- Professional conferences, mid-term and final review conferences on specific topics, annual review conferences, and training conferences organized to implement tasks of public service providers.
- Professional conferences, training conferences to implement tasks or conferences organized according to the charters of political organizations, socio-political organizations, associations using funds supported by the state budget.
*c) Particularly, the National Congress of the Communist Party of Vietnam, the Party Congresses at all levels towards the National Congress, conferences of agencies belonging to the Communist Party of Vietnam, sessions of the National Assembly, meetings of the Ethnic Council, the committees of the National Assembly, and sessions of the Standing Committee of the National Assembly shall be implemented according to the specific regulations of the competent authority."
How are the regulations on expenditure policies for conferences and congresses implemented?
According to Article 4 of Circular 40/2017/TT-BTC, it is stipulated as follows:
General Regulations on Conference Expenditure Policies
1. Ministries, ministry-level agencies, governmental agencies and other central agencies organizing conferences to disseminate, deploy nationwide key, important, and urgent policies of the Communist Party and the state within the assigned management scope; organizing mid-term, final review conferences on specific topics; organizing annual work review and evaluation conferences must obtain written consent from the Prime Minister of the Government of Vietnam as stipulated in Decision No. 114/2006/QD-TTg dated May 25, 2006, by the Prime Minister of the Government of Vietnam. Central committees of the Communist Party when organizing national conferences must obtain written consent from the Permanent Secretariat.
Heads of specialized agencies under the People's Committees at the provincial level convening sector-wide meetings at the local level to summarize annual work tasks, organize training deployment meetings inviting the Chairmen, Vice Chairmen of the People's Committees at the district level, heads of other specialized agencies at the same level to attend must obtain the consent of the Chairmen of the People's Committees at the provincial level as stipulated.
Heads of specialized agencies under the People's Committees at the district level convening sector-wide meetings in the district to summarize annual work tasks, organize training deployment meetings inviting the Chairmen, Vice Chairmen of the People's Committees at the commune level, heads of other specialized agencies at the same level to attend must obtain the consent of the Chairmen of the People's Committees at the district level as stipulated.
2. When organizing a conference, heads of agencies and units must carefully study and arrange reasonable venues, increase the form of online meetings, especially for national conferences to ensure it meets the specific requirements of each meeting; integrate related issues and tasks to be resolved; combine various types of meetings in a reasonable manner; thoroughly, completely, and correctly prepare the meeting's content as required, based on the nature, content, purpose, and requirements of the meeting, the convener must carefully consider and decide on the participants and the number of attendees to ensure economy and efficiency.
*Agencies and units organizing conferences must strictly follow the conference expenditure policies stipulated in this Circular, provide favorable conditions for food and accommodation for delegates, avoid ostentation, and are not permitted to organize feasts, receptions, sightseeing, leisure activities, gifts, or souvenirs. The conference organization expenses are arranged within the annual allocated budget of the agency or unit approved by the competent authority..."
Regulations on expenditure policies for professional conferences and review conferences, congresses (Image from the Internet)
How is the timing of conference organization regulated?
According to clause 3, Article 4 of Circular 40/2017/TT-BTC, it is stipulated as follows:
General Regulations on Conference Expenditure Policies
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3. Timing of conference organization:
a) Summarize work, mid-term and final review meetings, training, mission deployment meetings: As stipulated in Decision No. 114/2006/QD-TTg dated May 25, 2006;
b) Training classes funded by the state official training and development budget; from the funds of programs, projects, the training class timing shall follow the approved training program;
c) For other meetings, depending on the nature and content, arrange the timing reasonably but not exceeding 2 days;
*d) Timing for the sessions of the People's Councils, meetings of the Committees of the People's Councils shall follow the specific regulations of the competent authority."
Therefore, the regulations on expenditure policies for professional conferences and review conferences, and congresses are implemented according to the stipulated regulations above.
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