Is an electronic receipt a kind of electronic record? What are the procedures for registration of use of electronic receipts in Vietnam in 2023?
Is an electronic receipt a kind of electronic record?
Pursuant to Article 30 of Decree 123/2020/ND-CP stipulating records serving the management of taxes, fees and charges by tax authorities include:
- Certificate of personal income tax withholding;
- Receipts, including:
+ Tax, fee or charge receipts without pre-printed face values;
+ Tax, fee or charge receipts with pre-printed face values;
+ Tax, fee or charge receipts.
In addition, the Minister of Finance shall stipulate and provide guidance on other records which are required to serve the management of taxes, fees and charges in accordance with regulations of the Law on tax administration.
Thus, an electronic receipt is a type of electronic record as prescribed in Article 30 of Decree 123/2020/ND-CP.
Is an electronic receipt a kind of electronic record? What are the procedures for registration of use of electronic receipts in Vietnam in 2023?
What are the regulations on the format of electronic records?
Pursuant to Article 33 of Decree 123/2020/ND-CP stipulating the format of electronic records as follows:
Electronic record format
1. Format of an electronic receipt:
The format of receipts prescribed in Point b Clause 1 Article 30 hereof complies with the following provisions:
a) Electronic receipts shall be XML (eXtensible Markup Language) documents, which are meant to share electronic data between IT systems;
b) The data of an electronic record consists two components: information about the transaction and the digital signature;
c) The General Department of Taxation shall develop and announce the format of transaction-related information, digital signatures and tools for display of electronic receipts prescribed herein.
Thus, the electronic receipt format is specified as follows:
The format of receipts prescribed in Point b Clause 1 Article 30 of Decree 123/2020/ND-CP complies with the following provisions:
+ Electronic receipts shall be XML (eXtensible Markup Language) documents, which are meant to share electronic data between IT systems;
+ The data of an electronic record consists two components: information about the transaction and the digital signature;
+ The General Department of Taxation shall develop and announce the format of transaction-related information, digital signatures and tools for display of electronic receipts prescribed herein.
- Note: Contents of electronic receipts must be fully and accurately displayed, ensure readers can read them with electronic devices.
What are the procedures for registration of use of electronic receipts in Vietnam in 2023?
Pursuant to Article 34 of Decree 123/2020/ND-CP stipulating the registration of use of electronic receipts as follows:
Step 1: Before using the electronic receipt as prescribed in Point b Clause 1 Article 30 of Decree 123/2020/ND-CP, the collector shall apply for use of the electronic receipt through the web portal of the General Department of Taxation.
An application for use of electronic receipt shall be made using Form No. 01/DK-BL in Appendix IA enclosed with Decree 123/2020/ND-CP.
The General Department of Taxation shall receive applications for use of electronic receipts and send notices, using form No. 01/TB-TNDK in Appendix IB enclosed with Decree 123/2020/ND-CP, through its web portal to applicants.
Step 2: Within 1 working day from receipt of the application for use of electronic receipt, the tax authority shall send an electronic notice of approval of the application, if it is valid and satisfactory, or refusal of the application, if it is unsatisfactory or has mistakes, prepared according to the form No. 01/TB-DKDT in Appendix IB enclosed with Decree 123/2020/ND-CP, to the applicant specified in Clause 1 Article 34 of Decree 123/2020/ND-CP.
Note: When starting the use of electronic receipt as prescribed herein, the collector prescribed in Clause 1 Article 34 of Decree 123/2020/ND-CP shall destroy any unused physical receipts/records as prescribed.
In case there is any change in the application for use of electronic receipt as prescribed in Clause 1 Article 34 of Decree 123/2020/ND-CP, the collector of fees/charges payable to state budget shall make such change and submit the application for change to registration information to the tax authority by using form No. 01/DK-BL in Appendix IA enclosed with Decree 123/2020/ND-CP through the web portal of the General Department of Taxation.
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