Vietnam: Procedures for registration of house airway bill

According to Circular No. 52/2018/TT-BGTVT of the Ministry of Transport of Vietnam, the Vietnamese enterprise shall submit an application for registration of house airway bill to the Civil Aviation Authority of Vietnam, whether directly or by post or another appropriate manner and take responsibility for the information in the application. An application includes:

- An application form made using the Form in the Appendix IX hereof;

- Copy from the master register or copy produced together with the original copy for comparison or certified true copy (if the application is submitted in person), certified true copy (if the application is submitted by post) of the enterprise registration certificate;

- A copy of the house airway bill from the freight forwarder.

Moreover, Circular No. 52/2018/TT-BGTVT also stipulates that any Vietnamese enterprise wishing to apply for registration of a house airway bill issued by a foreign freight forwarder shall submit an application to the Civil Aviation Authority of Vietnam, whether directly or by post or another appropriate manner and take responsibility for the information in the application. An application includes:

- An application form made using the Form in the Appendix X hereof;

- Copy from the master register or copy produced together with the original copy for comparison or certified true copy (if the application is submitted in person), certified true copy (if the application is submitted by post) of the enterprise registration certificate;

- A copy of the contract designating the issuer of house airway bill;

- A copy of the house airway bill issued by the foreign freight forwarder;

- A copy of the foreign freight forwarder’s business registration certificate or the equivalent.

Within 05 working days from the receipt of the sufficient application, the Civil Aviation Authority of Vietnam shall carry out appraisal and issue the certificate. If the application is rejected, a response and explanation must be provided in writing.

If the application is insufficient, the Civil Aviation Authority of Vietnam shall request the applicant in writing to complete it within 02 working days from the receipt of the application. The deadline for processing the application begins on the date of receiving the sufficient application.

The applicant for issuance of the certificate of registration of house airway bill shall pay charges as prescribed by law.

Concurrently, Circular No. 52/2018/TT-BGTVT also stipulates that the certificate of registration of house airway bill issued by the Civil Aviation Authority of Vietnam comes into force from the date of signature and shall be revoked in the following cases:

- The certificate is revoked at the request of the enterprise;

- The enterprise has ceased its operation for 06 consecutive months without notifying the issuing authority.

In case of revocation of the license, the Civil Aviation Authority of Vietnam shall issue a revocation decision and the enterprise must immediately terminate its registration of house airway bill according to the issued certificate.

The applicant for registration of house airway bill shall submit an annual business operation report according to the issued certificate. The physical, electronic or fax report shall be submitted to the Civil Aviation Authority of Vietnam by January 31 of the succeeding year. The applicant for registration of house airway bill shall take responsibility for the truthfulness and accuracy of its business operation report.

View more details at Circular No. 52/2018/TT-BGTVT of the Ministry of Transport of Vietnam, effective from December 01, 2018.

-Thao Uyen-

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