Vietnam: Procedures for destruction of receipts under the Draft Decree on invoices and records

Vietnam: Procedures for destruction of receipts under the Draft Decree on invoices and records (Illustrative Image)

Under Clause 3, Article 14 of the Draft Decree regulating invoices and records, the procedures for destruction of receipts in Vietnam are as follows:

- Receipts must be destroyed within 30 days from the date on which the destruction is notified to the supervisory tax authority.

When receipts become invalid as notified by the tax authority, the collector shall destroy receipts and provide the tax authority with the following information: the collector’s name, TIN (if any) and address, destruction method, time and date of destruction, type, form number and reference number of destroyed receipt, number of destroyed receipts (from number…..to number…..), and quantity of destroyed receipts. Receipts must be destroyed within 10 days from the date on which they are invalid as notified by the tax authority.

- The collector shall make the list of receipts to be destroyed. The list of receipts to be destroyed must specify the name, form number and reference number of the receipt, quantity of receipts to be destroyed (from number….to number…., or number of each receipt to be destroyed if the receipt numbers are not continuous).

- The collector shall establish a receipt destruction council. The receipt destruction council is comprised of senior representatives and representatives of the accounting department of the collector.

- The receipt destruction record must bear the signatures of members of the receipt destruction council who shall assume legal liability for any mistakes thereof.

- A receipt destruction dossier includes: The decision on the establishment of the receipt destruction council; the list of receipts to be destroyed; the receipt destruction record; and the notice of receipt destruction result.

The receipt destruction dossier must be kept by the collector. The notice of receipt destruction result is made into 02 copies of which one copy is kept by the collector, and the other is sent to the collector’s supervisory tax authority within 05 working days from the date of receipt destruction. The notice of receipt destruction result must specify type, reference number of destroyed receipt, quantity of destroyed receipts (from number…..to number….), reasons, date and time, and method of destruction.

- Tax authorities shall take charge of destroying receipts that are printed according to orders of a Provincial Department of Taxation, are not sold but no longer used. The General Department of Taxation of Vietnam shall promulgate procedures for the destruction of receipts printed according to orders of the Provincial Departments of Taxation.

More details can be found in the Draft Decree on invoices and records.

Thuy Tram

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE