Expenditure on Organizing Sideline Activities of the Summit Conference

Circular 71 stipulates for conference participants:

- Participants in the side activities of the summit conference shall bear their own expenses for airfare, meals, accommodation, travel, fees, and other costs. In special cases, follow the decisions of the Leadership of the Communist Party, the State hosting the international conference organized alternately in Vietnam, or the decision of the Prime Minister of the Government of Vietnam;- Expenses for drinks, fruits, and snacks: 100,000 VND/person/session;- Reception expenses: Each side activity shall organize only one reception (including drinks). Rate of expenditure: 1,400,000 VND/person.

Additionally, Circular 71 specifies the expenditure for officials and public employees and staff serving the side activities of the summit conference as follows:

- Regarding conference service allowances:

- Officials and public employees, staff (including security forces, drivers (excluding rented drivers), receptionists, volunteers, liaison officers, and other employees) directly participating in the conference service (including holidays and statutory rest days) shall receive service allowances according to the approved list by the competent authority, with expenditure rates ranging from 150,000 VND/day/person to 300,000 VND/day/person. The specific number and expenditure rate for each official and public employee and staff member serving the conference are regulated in the conference organization plan, proposal. If a person performs multiple tasks in one day, they shall receive the highest service allowance only.- The number of days for receiving service allowances is the number of official conference days. In case work needs to start earlier or finish later than the official conference days, payment shall be made according to the actual number of days the task is performed following the approved decision by the competent authority as prescribed in the conference organization plan, proposal. The total maximum payment period shall not exceed 7 days; meanwhile, no payment shall be made for night work wages or overtime work.

- In cases where officials and public employees and staff serving the conference in a location other than their residence have already received task service allowances, no subsistence allowance shall be paid as per Circular 40/2017/TT-BTC dated April 28, 2017, from the Ministry of Finance;

- Accommodation rental regime: To be implemented according to the provisions of Clause 2, Article 13 of Circular 71. In special cases, due to external relations requirements, security, and safety assurance as outlined in the conference organization plan, proposal, accommodation rental shall be paid according to actual invoices and must be within the approved budget estimate;

- Where necessary, the conference organizing committee may arrange group meals for security personnel, drivers (excluding rented drivers), receptionists, volunteers, liaison officers, and other staff directly participating in serving the conference as per the conference organization plan, proposal. In such cases, the meal allowance of 260,000 VND/person/day (including drinks) shall apply. No cash payments shall be made if group meals are not taken;

- Mobile phone charge support for officials and public employees and staff serving the conference: The expenditure rate shall follow the flat rate for serving ministerial-level conferences.

See details in Circular 71/2018/TT-BTC effective from November 01, 2018.

-Thao Uyen-

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